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Agile Procurement Playbook

A guide on how to apply the principles of agile to procurement.

Appendix D: TEP rating system examples

The Technical Evaluation Panel (TEP) and contracting experts have wide latitude in determining how they’re going to be evaluating proposals. Picking a system in which rating will be made is important in how the overall selection is going to be made.

Confidence factors

A confidence rating system reflects the Government’s confidence on whether a vendor will be able to successfully build the product based on the proposal submitted.

  • High confidence: The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.
  • Some confidence: The Government has some confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.
  • Low confidence: The Government has low confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

Adjectival ratings

An adjectival rating system for scoring will be used and the technical panel will determine final scoring, based on a consensus. The following is the adjectival rating system that will be used to evaluate proposals:

  • Exceptional: Greatly exceeds all minimum requirements of the criteria; has a high probability of success; contains no weaknesses or deficiencies.
  • Good: Exceeds all the minimum requirements of the criteria; has an above average probability of success; contains no significant weaknesses and only minor, correctable weaknesses exist.
  • Acceptable: Meets all the minimum requirements of the criteria; has an average probability of success; any weaknesses can readily be corrected; no deficiencies exist.
  • Unacceptable: Fails to meet the minimum requirements of the criteria; contains multiple significant weaknesses or one or more.